PAYROLL

Deductions & Liabilities

Track amounts withheld from employees and contributions owed by the business, then record their payment.

Set up the accounts once

Add Deduction / Contribution Account opens a new account with the payroll liability category and salary-deduction subcategory selected. Keep those selections so the account is available in payroll.

Use clear names for the amounts your accountant says you need to track, such as PAYE, employee UIF, employer UIF or SDL. Separate names for employee and employer portions make them easier to distinguish. Reuse these accounts in later runs; you do not need new accounts each month.

Choose the correct part of the payslip

Enter employee-withheld amounts under Deductions. Enter amounts borne by the business under Company Contributions. Both lists use the deduction/contribution accounts you created.

Putting an employer contribution under Deductions would reduce the employee’s net pay, so check the placement as well as the account and amount.

Pay Payroll Liabilities

This screen shows balances across the salary-deduction accounts, combining the entries recorded for employees. Positive balances initially fill Amount to pay. They are balances from your records, not a fresh tax calculation or a return prepared for the authorities.

Adjust each amount to the actual payment being recorded. Set an amount to 0 to leave that liability out, or reduce it for a partial payment. Check the payment date, paying account and Total to pay. Unpaid balances remain for a later payment.

When recording a combined payment, such as the EMP payment shown in the video, include only the accounts covered by that payment. During bank reconciliation, check that the selected amounts total the statement payment; the liability amounts are not automatically allocated from the statement total.

Pay through your bank separately and record the payment once in PiggyZen. Your accountant must still calculate the required payroll amounts and submit the relevant information to the tax authorities.